European Union of Cyclotourism (UECT)
XVIIIth European Cycling Tourism Week
Vila Pouca de Aguiar (Portugal) from 29 June to 6 July 2024

18th European Cycling Tourism Week (SE)

of the European Cycling Tourism Union (UECT)

VILA POUCA DE AGUIAR (Portugal) - from 29 June to 8 July 2024

Web Pages : www.uect.org

Information on the registration form

Closing date for registration and payment : 2 June 2024 

On our website www.uect.org/ >>> European Week >>> Vila Pouca de Aguiar 2024, you will find practical and general information about the organisation.

How to fill in the registration form? Some indications to read carefully.

In order to facilitate your registration for the European Week (SE), the UECT has set up this online registration form. It is up to you to complete it by following the input instructions and clicking on VALIDATE to confirm your registration for the SE.

1. Who can register ?: Any person who practices cycling tourism can register to the European Week (SE) of the UECT, whether she/he is licensed or not to a federation affiliated to the UECT. The online registration form allows you to enter data : of one or more single participants, of one or 2 couples, of a family with children. If more than 2 couples, several families or more than 5 people, you must draw up separate registration form in order to benefit from the announced rates. The participant responsible for registration is a participant who will be the contact person to be contacted, if necessary, by the organizer of the SE.
2. Payment Method :
   1. by Credit Card :
      1. Following the receipt of payment by Credit Card (secured by entering the 3D Secure code sent by your bank by SMS or post) on the UECT bank account, the confirmation of your registration will be sent to the email address of the participant responsible for registration with your Reference File No + registration summary. Please print this final confirmation in order to present it to the organizer at the SE 2024 permanent office.
      2. this method of payment is to be preferred: simplification, speed of processing and registration of the file, payment security.
   2. by bank transfer :
      1. Following your electronic registration, the confirmation of pre-registration with your Reference File No + the summary of the registration and amounts to be paid will be sent automatically within the following hour by our server on the day of your entry, to the email address of the participant responsible for registration.
      2. After the receipt of your bank transfer to the UECT bank account (to be done within a maximum of 10 days after registration begins, otherwise your registration will be cancelled), the final confirmation your registration with your Reference File No this final confirmation will be sent to the email address of the participant responsible for registration. Please print it in order to present it to the organizer at the SE 2024 permanent office.
   3. License Validity : SE participants who have declared that they hold a cycling tourism licence/insurance issued by a UECT member federation (FFCT – FECT – PTTK – FPCUB – FPC – DF4DM), valid for the year 2024, must present it with the final confirmation of registration when registering at the permanent office. Otherwise, registration fees will be recalculated and increased according to the actual status of the participant (see rate below).
   4. Insurance : SE participants who do not have a valid cycle tourism license/insurance for the year 2024, must take out civil liability and, where appropriate, a repatriation assistance insurance, with an insurer of their choice and present the certificate of this civil liability insurance (with a copy translated into French) with the final confirmation of registration at the UECT permanent office.
   5. E-mails : for @gmail and @hotmail address holders, our confirmation e-mails may arrive in the spam folder, so please check.

To ensure that our emails sent from info@uect.org are not automatically deleted by your Internet service provider, but can be consulted in your inbox and not in the spam/unwanted list, we invite you to put info@uect.org either in your favourites or in the "approved sender" module or in the "never block the sender" module.

6. Changes to the stay : After sending your registration form, any changes to it can only be made to the SE registration referent by e-mail to info@uect.org indicating Reference File No.
7. Cancellation of the stay :
   1. By the participant: A request for cancellation for reasons of personal force majeure, duly justified and sent solely by e-mail info@uect.org will be accepted until 2 June 2024 - the closing date for registrations - for a full refund of the registration fees + camping - meals - excursions - equipment recorded on the registration form.

The organisers of the SE shall have sole responsibility for determining whether a case of force majeure has occurred.

For any cancellation after 2 June 2024, the registration fees + camping - meals - excursions - equipment services recorded on the registration form will be retained in full by the organisers.

1. By the UECT: in case of cancellation of the "Week" due to force majeure (reference article 1218 of the French civil code) e.g. pandemic - border closures - economic crisis, etc … the decision on the feasibility or infeasibility of organizing the "Week" will be taken by the UECT.

This total cancellation would result in a full refund to the participant of the registration fees and the services recorded on the registration form.

This reimbursement will be made within 2 months maximum following the last day initially planned for the organisation of the "Week".

In the event of a pandemic, the UECT cannot be held responsible for claiming a last-minute refund of the registration fees and services registered when registrating the participants, if there are obligations and non-compliance with these obligations of :

-        vaccination to travel or circulate in the country organising the "Week".

-        providing to the border post an EU digital COVID certificate issued by a State body in the participant's country.

In case of quarantine of the participant at the place of the "Week" or on his return to his country of origin, the UECT cannot be held responsible and will not grant any financial compensation.

8. Complaints : you have a period of fourteen clear days as from 7^th July, 2024 to exercise your right of complaint, justifying the reason for it, the damage suffered, by sending an electronic complaint only to info@uect.org
9. Liability: the UECT and the local organisers do not assume any obligation of custody or preservation of goods and decline all responsibility in the event of loss, theft or damage to participants' bicycles and related accessories, which remain under the full responsibility of their owners.
10. 2024 Tariff : Below is the table of costs for registration to the SE 2024. Participants who have made their registration and the corresponding payment before 19 ^th May, 2024 will benefit from prices indicated in the table below. After this date the prices will be increased by 10 € per person.

Important additional information :

1. The organisers remind that federal campsites are ephemeral and, as such, they cannot offer the same accommodation and comfort services as private campsites. After the close of registration, your pitch number will be sent to you electronically before your arrival.
2. No access will be possible or accepted at the various UECT federal camping before Friday 28 ^th June, 2024 2:00 p.m.
3. Camping/Electricity : the UECT federal campsite will be organised in the city into 4 distinct zones, as follows :
   1. 4 areas motorhomes and caravans : football sports complex (grass) - shaded car park municipal swimming pool (Portuguese paving stones) - Marcahado pitch near swimming pool (grass) with a total capacity of 300 pitches and 240 electrical connections 6/8 amps.
   2. 1 area tents : primary school near swimming pool (grassy ground and clay) with a total capacity of 54 pitches and 22 electrical connections 6/8 amps.

Given the logistical constraints, it will not be possible to make cohabit

• motorhomes – caravans with electrical connections and motorhomes – caravans without electrical connections.
• the motorhomes and caravans with tents, because the tent area is not accessible to motor homes and caravans

4. Groupings clubs or people camping UECT: For club or by affinity grouping on campsites, send an email before 15^th May, 2024 deadline to info@uect.org indicating your Reference File No and the Reference File No of the other person, satisfaction will be given to the extent of the logistical possibilities and constraints as indicated in paragraph 3.
5. Withdrawal of files at the office Pavilhão Desportivo Dr. Gomes da Costa - Av. Dr. Carlos Alberto de Sousa - Vila Pouca de Aguiar - https://maps.app.goo.gl/F4Enh85q5k2nCgucA
   1. Friday, 28 ^th June, 2024 from 2:00 p.m. to 7:00 p.m.
   2. Saturday, 29 ^th June, 2024 from 9:00 am to 7:00 pm
6. For all information concerning
   1. the registration and camping file: info@uect.org (answer in French/English)
   2. about the organization in Vila Pouca de Aguiar : sect24@fpciclismo.pt (answer in French/English/Portuguese)

Data Protection and Freedom Act

The personal information provided on this form is processed electronically for registration for the European Cycling Touring Week.

The recipient of the data are : the European Cycling Tourism Union (UECT) and the Portuguese Cycling Federation (FPC). You have the right to access and rectify information concerning you.

If you wish to exercise this right concerning you, please contact us at info@uect.org.