European Union of Cyclotourism (UECT)
XVIIth European Cycling Tourism Week
Plasencia (Spain) - July 1 to 8, 2023

Information on the registration form

Closing date for registration and payment : 4 June 2023 

On our website https://uect.org/en/europeen-week/plasencia-2023 you will find practical and general information about the organisation.

How to fill in the registration form? Some indications to read carefully.

In order to facilitate your registration for the European Week (SE), the UECT has set up this online registration form. It is up to you to complete it by following the input instructions and clicking on VALIDATE to confirm your registration for the SE.

1. Who can register ?: Any person who practices cycling tourism can register to the European Week (SE) of the UECT, whether she/he is licensed or not to a federation affiliated to the UECT. The online registration form allows you to enter data : of one or more single participants, of one or 2 couples, of a family with children. If more than 2 couples, several families or more than 5 people, you must draw up separate registration form in order to benefit from the announced rates. The participant responsible for registration is a participant who will be the contact person to be contacted, if necessary, by the organizer of the SE.
2. Payment Method :
   1. by Credit Card :
      1. Following the receipt of payment by Credit Card (secured by entering the 3D Secure code sent by your bank bySMS or post) on the UECT bank account, the confirmation of your registration will be sent to the email address of the participant responsible for registration with your Reference File No + registration summary. Please print this final confirmation in order to present it to the organizer at the SE 2023 permanent office.
      2. this method of payment is to be preferred: simplification, speed of processing and payment security
   2. by bank transfer :
      1. Following your electronic registration, the confirmation of pre-registration with your Reference File No + the summary of the registration and amounts to be paid will be sent automatically within the following hour by our server on the day of your entry, to the email address of the participant responsible for registration.
      2. After the receipt of your bank transfer to the UECT bank account (to be done within a maximum of 10 days after registration, otherwise your registration will be cancelled), the final confirmation your registration with your Reference File No this final confirmation will be sent to the email address of the participant responsible for registration. Please print it in order to present it to the organizer at the SE 2023 permanent office.
3. License Validity : SE participants who have declared that they hold a cycling tourism licence/insurance issued by a UECT member federation (FFCT – FECT – PTTK – FPCUB – FPC – DF4DM), valid for the year 2023, must present it with the final confirmation of registration when registering at the permanent office. Otherwise, registration fees will be recalculated and increased according to the actual status of the participant (see rate below).
4. Insurance : SE participants who do not have a valid cycle tourism license/insurance for the year 2023, must take out civil liability and, where appropriate, a repatriation assistance insurance, with an insurer of their choice and present the certificate of this civil liability insurance (with a copy translated into French) with the final confirmation of registration at the UECT permanent office.
5. E-mails : for @gmail and @hotmail address holders , our confirmation e-mails may arrive in the spam folder, so please check.
6. Changes to the stay : After sending your registration form, any changes to it can only be made to the SE registration referent by e-mail to info@uect.org indicating Reference File No.
7. Cancellation of the stay :
   1. By the participant: in the event of personal force majeure, duly justified and sent only electronically to the address info@uect.org, a request for cancellation will be accepted before the date of June 4^th, 2023 (closing date for registrations) for full reimbursement (registration fees + services recorded on the registration form). For any cancellation after this date, until 23^th June, 2023 only the registration fees will be retained in full by the organisation for filing fee.
      For all cancellations after 23^th June, 2023, the registration fees + services recorded on the registration form will remain acquired in full by the organization.
   2. By the UECT: in case of cancellation of the "Week" due to force majeure (reference article 1218 of the French civil code) e.g. pandemic - border closures - economic crisis, etc … the decision on the feasibility or infeasibility of organizing the "Week" will be taken by the UECT.

This total cancellation would result in a full refund to the participant of the registration fees and the services recorded on the registration form.

This reimbursement will be made within 2 months maximum following the last day initially planned for the organisation of the "Week".

In the event of a pandemic, the UECT cannot be held responsible for claiming a last-minute refund of the registration fees and services registered when registrating the participants, if there are obligations and non-compliance with these obligations of :

-        vaccination to travel or circulate in the country organising the "Week".

-        providing to the border post an EU digital COVID certificate issued by a State body in the participant's country.

In case of quarantine of the participant at the place of the "Week" or on his return to his country of origin, the UECT cannot be held responsible and will not grant any financial compensation.

8. Complaints : you have a period of fourteen clear days as from July 9^th, 2023 to exercise your right of complaint, justifying the reason for it, the damage suffered, by sending an electronic complaint only to info@uect.org

9. Liability: the UECT and the local organisers do not assume any obligation of custody or preservation of goods and decline all responsibility in the event of loss, theft or damage to participants' bicycles and related accessories, which remain under the full responsibility of their owners.

10. 2023 Tariff : Below is the table of costs for registration to the SE 2023. Participants who have made their registration and the corresponding payment before May 21 ^th, 2023 will benefit from prices indicated in the table below. After this date the prices will be increased by 10 € per person.

Important additional information :

1. The organisers remind that federal campsites are ephemeral and, as such, they cannot offer the same accommodation and comfort services as private campsites. After the close of registration, your pitch number will be sent to you electronically before your arrival.
2. No access will be possible or accepted at the various UECT federal camping before Friday 30 ^th June, 2023 2:00 p.m.
3. Camping/Electricity : the UECT federal campsite will be organized on several separate sites as the case may be
   1. motorhomes and caravans : semi-grass car park on alveolate slab vegetated grass El Berrocal Exhibition Centre - Miguel de Unamuno Street - Plasencia with a total capacity of 225 piches and 208 electrical connections 6/8 amps.
   2. tentes : El Berrocal Exhibition Centre - Miguel de Unamuno Street - Plasencia (grass ground and clay) with a total capacity of 54 pitches and 32 electrical connections 6/8 amps.
   3. Given the logistical constraints, it will not be possible to make cohabit

• • motorhomes – caravans with electrical connections and motorhomes – caravans without electrical connections.
  • the motorhomes and caravans with tents.
1. Groupings clubs or people camping UECT: For club or by affinity grouping on campsites, send an email before 21^th May, 2023 deadline to info@uect.org indicating your Reference File No and the Reference File No of the other person, satisfaction will be given to the extent of the logistical possibilities and constraints as indicated in paragraph 3.
2. Files will be collected at El Berrocal Exhibition Centre - Miguel de Unamuno Street - Plasencia:
   1. Friday, 30 ^th June, 2023 from 2:00 p.m. to 7:00 p.m.
   2. Saturday, 1 ^th July^h, 2023 from 9:00 am to 7:00 pm
3. For all information concerning
   1. the registration and camping file: info@uect.org (answer in French/English)
   2. about the organization in Plasencia: sect@plasencia.es (answer in French/English/Spanish)

Data Protection and Freedom Act

The personal information provided on this form is processed electronically for registration for the European Cycling Touring Week.

The recipient of the data are : the European Cycling Tourism Union (UECT) and the Spanish Cycling Tourism Federation (FECT) only for the names, e-mail address, telephone.

You have the right to access and rectify information concerning you.

If you wish to exercise this right concerning you, please contact us at info@uect.org.